Click this link to -  CHECK AVAILABLE DATES

Then click "Item Information" on the Clubhouse Availability Calendar PAGE to commence your booking request.

If you require assistance to make your booking request, please contact the QLYC Secretary at qlyc.secretary@gmail.com to discuss your booking requirements and the applicable fees.
 

VENUE BOOKING CONDITIONS

The QLYC Clubhouse and Deck are available to be booked for private functions by QLYC Members and members of the public (non-members). FEES APPLY

When a booking is made by a QLYC member or a non member, the party that has made the booking will have exclusive use of the Clubhouse and Deck, including all of the kitchen facilities and equipment to the exclusion of all others for the duration of the booking, except that QLYC members will still be able to use the toilets in the Clubhouse as needed.

The booking request will need to be approved by the QLYC Committee and a "Clubhouse Private Use Agreement" will need to be completed.

NOTE: If your booking request relates to a booking that covers more than a single day, please indicate all of the dates required in the NOTES section of the booking request form and you will be contacted by QLYC to discuss and determine the fees required for the booking.

The "Clubhouse Private Use Agreement" will set out the date(s) for the booking and all the booking fees, which will include a refundable security deposit and any other fees associated with booking.

After the "Clubhouse Private Use Agreement" has been completed, an invoice setting out the booking fees and security deposit required will be issued to finalise the booking.

Confirmation of the booking will only occur following payment of the amount due within 7 days of the invoice date.

BOOKING FEES

Private function bookings may be made for several days, a full day or half a day and the booking fees vary accordingly.

QLYC has set a range of booking fees and security deposits for private function bookings to reflect the duration and nature of individual bookings.

QLYC will consider varying standard booking fees for Community Groups on a case by case basis.

Click this link to -  CHECK AVAILABLE DATES

Then click "Item Information" on the Clubhouse Availability Calendar PAGE to commence your booking request.

If you require assistance to make your booking, please contact the QLYC Secretary at qlyc.secretary@gmail.com to discuss your booking requirements and the applicable fees.

CLUBHOUSE & DECK

VENUE BOOKING CONDITIONS

After the Order Booking Details are completed on the website and approved by the committee an invoice for refundable deposit and hire fee will be emailed.

ON Booking you have confirmed you agree to the clubhouse Private Use Agreement.

The QLYC Clubhouse and Deck are available to be booked for private functions by QLYC Members and members of the public (non-members).

When a booking is made by a QLYC member or a non member, the party that has made the booking will have exclusive use of the Clubhouse and Deck, including all of the kitchen facilities and equipment to the exclusion of all others for the duration of the booking, except that QLYC members will still be able to use the toilets in the Clubhouse as needed.

The booking request will need to be approved by the QLYC Committee and on a completed booking the terms and conditions below form part of any contract entered into through booking for private use the Clubhouse & Deck.

NOTE: If your booking request relates to a booking that covers more than a single day, please select your start date then indicate all of the dates required in the NOTES section of the booking request form.
After you have submitted your booking request, you will be contacted by the QLYC Secretary to discuss your booking and determine the fees required for the booking.

The "Clubhouse Private Use Invoice" will set out the date(s) for the booking and all the booking fees, which will include a refundable security deposit and any other fees associated with booking.

After the "Order Booking Details " have been completed, an invoice setting out the booking fees and security deposit required will be issued to finalise the booking.

Confirmation of the booking will only occur following payment of the amount due within 7 days of the invoice date.

BOOKING FEES

Private function bookings may be made for several days, a full day or half a day and the booking fees vary accordingly.

QLYC has set a range of booking fees and security deposits for private function bookings to reflect the duration and nature of individual bookings.

QLYC will consider varying standard booking fees for Community Groups on a case by case basis.

CLUBHOUSE PRIVATE USE AGREEMENT 

Terms & Conditions

qlyc.secretary@gmail.com PO Box 35 Queenscliff VIC 3225

Contract Inclusions / Exclusions:

• The Clubhouse has PA sound system, television, folding tables and chairs, commercial dishwasher, round tables, plastic folding tables, and armchairs that will seat 75 comfortably and are available for use. These must be stacked / put away at the conclusion of the event (as found).

• The clubhouse comes equipped with limited glassware, cutlery and crockery stored in the kitchen area; a BBQ is available for outdoor cooking. These should be washed, cleaned and put away after use (as found). Breakages are to be accounted for and the cost will be deducted from the security deposit / bond.

• The kitchen is equipped with stove, pie warmer, and water boiling urn, kettles refrigerator and commercial dishwasher for use. These should be cleaned after use and left as found. 

• Bathroom facilities are provided, including paper towels, soap, toilet paper etc. Waste paper must be removed at the conclusion of the event and bathrooms are to be left clean (as found).

• Events with an attendance of over 100 persons will require the hire of portable toilet facilities. 

• Camping overnight at the club is not permitted.

• Bookings will not be accepted for 18th and 21st birthday parties.

• The Boatshed is not available for private use.

• Setup and Departure – With your booked setup or departure period you have access to the clubhouse and grounds to set up or depart as you wish. You do not have exclusive use of the clubhouse and deck during setup and departure access.  Any members at the Club during this time are aware that any setup is to be left alone and when they depart, to leave the clubhouse and deck spotless. 

• Function Period – Whole day private use period is 07.00  to 23.45; half day is 6 hours morning, lunch or afternoon (not available weekends or public holidays). During the period of your function you have exclusive use of the club and deck areas. Members do not have access to the clubhouse, but may access toilets, signs are displayed to advise that a Private Function is in progress. All property of the member, their guests and contractors should be removed by 10.30am the following day (day use), half-day use at the event conclusion to avoid a departure fee.

• Members have access to the boatshed to use their equipment at all times and the club uses the boatshed for post racing results and drinks. This area is removed from the clubhouse and deck and your privacy will be respected.

General Conditions:

• Queenscliff Lonsdale Yacht Club Inc. (QLYC) shall not be liable for any loss or damage sustained by a member, guests and / or their suppliers.

• The member is financially and legally responsible for their actions and of third parties attending the function, resulting in:

• Any theft or damage or fines incurred resulting from trespassing within the QLYC facilities and or loss to QLYC. 

• Any theft or damage or fines resulting from trespassing within QLYC facilities including the non access areas, during the function; and

• Any legal actions that may ensue.

• If the member is a company, it must supply a certificate of currency for Public Liability Insurance at least 30 days prior to the event and when the use fee is due.

• The Security Deposit / Bond is forfeited if the booking is cancelled within 60 days of the event.

• The Security Deposit / Bond is refundable following inspection by QLYC to ensure the facility was left in an acceptable condition and that no damage has occurred, and is then deposited to the bank details provided above. 

• Should the QLYC Committee assess the cost of damage repair, cleaning or rubbish removal as higher than the amount of the Security Deposit / Bond, the member agrees to pay QLYC the full amount in excess of the Security Deposit / Bond. Any dispute will be referred to the QLYC Committee and its decision shall be final.

QLYC Requirements:

• The QLYC General Committee must approve all events and use of the clubhouse, deck and grounds.

• QLYC members must be in their second year (at least) of membership to be entitled to exclusive use at QLYC Reward Membership private use Fees.

• Members of QLYC are entitled to use the clubhouse, deck, boatshed and eastern lawn for small non- commercial groups on a non-exclusive basis free of charge, when the clubhouse, deck and eastern lawn have not been reserved for an event.

• QLYC calendar events have precedence over all other use arrangements, please check the calendar and advise the club booking officer of your booking requirements.

• QLYC club members are responsible for the confidentiality of codes, keys and security of the buildings and grounds.

• QLYC has a Club Liquor license; the hours are displayed at the club entrance. If alcoholic drinks are to be sold, the user is required to use the club liquor license for the event period.

• The hirer  must obtain Borough of Queenscliff permits as required. 

• The member and their suppliers must take all rubbish and bottles away from the facility. QLYC has no rubbish collection service; a $250.00 fee will be deducted from your security deposit / bond if any rubbish is left behind.

• Any breakages or damage to Club facilities should be reported to QLYC within 24 hours of the conclusion of the event.

• Clubhouse honor and notice boards are not to be tampered with but can be covered using drapery. Bunting etc. can only be hung from the hooks provided.

• Amplified music must cease by 11.45 pm, do not disturb residents and please abide by EPA regulations.

•  All lights and power points are to be switched off at the conclusion of the event, all doors locked, the gate security chains to club grounds and parking area attached.

• Electrical equipment other than supplied by QLYC, (e.g. extra refrigeration, sound, lighting} may require the member to arrange portable generating plant for the event.

• The Clubhouse and deck should be cleaned with all items used (BBQ, wooden tables, chairs, glasses, cutlery, crockery, etc.) returned to their storage positions by 10.30am the following day, Half Day use at the event conclusion.

• All property of the member, their guests and contractors should be removed by 10.30am the following day, Half-Day use at the event conclusion. A fee for late departures will be deducted from the security deposit / bond.

• No portion of the Queenscliff Lonsdale Yacht Club Inc. may be sub-let, or any booking transferred or assigned, without prior written consent of the Queenscliff Lonsdale Yacht Club Inc.

• Over 100 attendees require that the member arrange portable toilets for the event.

• Naked flames are not permitted in the clubhouse, deck or grounds.

• QLYC clubhouse, boatshed and grounds are designated non-smoking areas.

• Bookings will not accepted for 18th and 21st Birthday Parties.

These terms and conditions form part of any contract entered into through booking for private use the Clubhouse & Deck.